Privacy Policy

Welwyn Garden City Male Voice Choir (WGCMVC) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains what information we may collect through this website, why we collect it, how we use it and the rights you have in relation to your personal information.

Who we are

Welwyn Garden City Male Voice Choir is a community male voice choir based in Welwyn Garden City, Hertfordshire.

When we collect and use personal information through this website, Welwyn Garden City Male Voice Choir is responsible for that information.

If you have any questions about this Privacy Policy or how we use your information, please contact us through our Contact page.

Information we may collect

Depending on how you use our website, we may collect information including:

• your name;
• your email address;
• information you provide when contacting the Choir;
• information you provide when signing up to Friends of WGCMVC;
• information required to administer member accounts and access to the members' area;
• technical information required for the security and operation of the website.

Friends of WGCMVC

If you sign up to Friends of WGCMVC, we use your name and email address to send you occasional news and updates about Welwyn Garden City Male Voice Choir, including information about concerts, events and Choir activities.

We only add you to the Friends mailing list after you have actively chosen to receive these emails.

We also keep information showing when and how your consent was given so that we can maintain an appropriate record of your subscription.

You can withdraw your consent and unsubscribe at any time. An unsubscribe option will be provided in marketing emails sent to Friends of WGCMVC.

Contact and enquiry forms

If you contact us through the website, we use the information you provide to respond to your enquiry and, where necessary, to follow up your request.

We will not automatically add you to the Friends of WGCMVC mailing list simply because you have contacted the Choir.

Choir members

The website includes a restricted members' area. We may process personal information about Choir members where this is necessary to administer membership, provide access to member services, maintain Choir records and support the operation of the Choir.

Access to the members' area is restricted to authorised users.

Our reasons for using your information

We only use personal information where we have an appropriate reason to do so.

Depending on the circumstances, this may include:

• your consent, such as when you choose to receive Friends of WGCMVC email updates;
• administering your membership or providing a service you have requested;
• responding to an enquiry you have made;
• our legitimate interests in operating, administering and protecting the Choir and its website;
• complying with a legal obligation.

Marketing communications

We will respect your communication preferences.

Where we rely on your consent to send marketing emails, you may withdraw that consent at any time.

If you unsubscribe, we may retain limited information about your email address on a suppression record so that we can respect your request and avoid contacting you again by mistake.

Who we share information with

We do not sell your personal information.

We may use trusted organisations that provide services needed to operate the website or communicate with you, such as website hosting, email delivery or security services.

Where another organisation processes personal information on our behalf, we expect it to handle that information securely and only for the purposes for which it has been provided.

We may also disclose information where we are required to do so by law.

Website security and spam prevention

We use technical and organisational measures to help protect the website and the information submitted through it.

Some public forms may use services designed to detect automated or malicious submissions. These services may process limited technical information when determining whether a website request is legitimate.

Cookies and similar technologies

The website may use cookies or similar technologies where necessary for security, authentication and the correct operation of website features.

If we introduce optional analytics or other non-essential technologies, this Privacy Policy and any relevant cookie information will be updated as appropriate.

How long we keep your information

We keep personal information only for as long as it is needed for the purpose for which it was collected, or where we have another legitimate or legal reason to retain it.

Mailing-list subscription records may be retained while you remain subscribed. If you unsubscribe, limited information may be retained where necessary to record and respect your communication preference.

Keeping your information secure

We take reasonable steps to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.

Access to administrative and member functions of the website is restricted to authorised users.

Your rights

Data protection law provides individuals with a number of rights in relation to their personal information. Depending on the circumstances, these may include the right to:

• ask for access to personal information we hold about you;
• ask us to correct inaccurate information;
• ask us to delete information in certain circumstances;
• ask us to restrict how information is used;
• object to certain uses of your information;
• withdraw consent where processing is based on consent.

You have the right to object to the use of your personal information for direct marketing at any time.

To exercise any of these rights, please contact us using the details available on our Contact page.

Complaints

If you have concerns about how we use your personal information, please contact us first so that we have an opportunity to address them.

You also have the right to raise a concern with the Information Commissioner's Office (ICO), the UK's independent data protection regulator.

Changes to this Privacy Policy

We may update this Privacy Policy when our website, services or legal obligations change.

The latest version will always be published on this page.

Last updated: 23 August 2026